Abstract Submission

SESNZ Conference 2023 – Abstract Submission Guidelines

We now welcome abstract submissions in relation to sport and exercise science research and practise for the 33rd Annual Conference, to be held in Wellington, New Zealand on November 28-29, 2023.

*Deadline Extended* The abstract submission deadline is now 19/10/2023, late abstracts will not be accepted.

To be considered eligible all abstracts must:

  • Align with the scope and aims of SESNZ
  • Be original work
  • Be submitted in English or Te Reo Māori using the below form on the SESNZ website
  • Be prepared according to the abstract submission guidelines
  • Include a conflict of interest statement
  • Provide affiliation details for all authors (i.e., institution name, town, state [if applicable] and country)

The number of abstract submissions by a presenting author will be limited to a maximum of two (2). This is for presenting authors only; there is no limit to the total number of abstracts one can be an author on. First named authors are required to be the presenting authors. By submitting presenting authors are ensuring that all authors have made a significant contribution to the work and have approved the submission. By submitting authors provide permission to publicly publish their abstract (e.g., SESNZ conference book, associated journal publication).
Authors will be notified as soon as possible after abstract submission as to whether their abstract has been accepted. All presenting authors need to register to attend the conference in Wellington and provide full payment of the registration fee by 31/10/2023, to avoid their submission being withdrawn.
If there is a change in the presenting author(s), if the presenter is unable to attend the conference, or if you need to make a request to withdraw an abstract submission, please notify the Scientific Program Committee as soon as possible and before 31/10/2023 using this e-mail address: natmanager@sesnz.org.nz
Upon acceptance of a submission, authors will receive a detailed description of how to prepare their presentation (e.g., format of oral presentations, poster guidelines).

Presenting authors will be asked to indicate their preference for an oral or poster presentation upon submission. However, presentation format will ultimately be determined by the Scientific Program Committee. Oral presentations will be assigned on a competitive basis as judged by the Scientific Program Committee according to the following criteria:

  • Alignment with the scope of SESNZ
  • Impact, significance, innovation, and originality for the physical activity field
  • Quality of the methodology or approach

PLEASE NOTE: You will need to register on the abstract submission portal before you can submit an abstract (even if you have previously registered as an SESNZ member).
You will be able to submit 2 types of abstracts:

  • Scientific or research abstracts;
  • Practice abstracts.
Guidelines for Scientific or Research abstracts:

Title word limit: 20
Abstract word limit: 350
Keyword limit: 6

Formatting
For Subheadings use Arial 11 font, bold, aligned to left, leave one line of white space between each subheading. Only use these subheadings in this order: Introduction, Methods, Results, Conclusions, Conflict of Interest Statement. For abstract body text use Arial 11 font, single space. Tip: prepare your abstract in word and then copy/paste it into the online submission portal.

Introduction
State the primary purpose of the work and include the main research questions or hypotheses being addressed. Emphasise what is innovative about this work.

Methods
A brief explanation of what was done and how it was done. This should include study design, participants (include sample size), measures and analyses (or protocol used if a systematic review).

Results
Explicitly describe the main findings or outcomes of the research (include some data). Do not submit an abstract based on data yet to be collected or analysed.

Conclusions
Briefly explain what the results mean, what are the implications in terms of the advancement of physical activity research. What is the impact or significance of the outcomes to the field?

Conflict of Interest Statement
Depending on your circumstances, this may be “The authors declare no relevant conflict of interest in relation to this work.” Or this may be a statement of disclosure of any financial and/or personal relationships that could potentially bias your work.

Guidelines for Practice abstracts:

Title word limit: 20
Abstract word limit: 350
Keyword limit: 6

Formatting
For Subheadings use Arial 11 font, bold, aligned to left, leave one line of white space between each subheading. Only use these subheadings in this order: Purpose, Project or Policy description, Conclusions, Conflict of Interest Statement. For abstract body text use Arial 11 font, single space. Tip: prepare your abstract in word and then copy/paste it into the online submission portal.

Purpose
State the primary purpose of the project or policy, including the main physical activity issues being addressed. Provide information on the context, setting and target group. Emphasise what is innovative about this project or policy.

Project or policy description
Four main topics should be described: development, implementation, evaluation and dissemination. Describe how the project or policy was developed, which stakeholders were involved, and who was responsible for its implementation. Describe how the implementation took place, how it was evaluated, and – to the extent relevant – how it is, or will be disseminated or scaled-up. Submissions should not be based on activities or work yet to be completed.

Conclusions
Explain the possible contribution to, or implications for knowledge, methods, practice or policy in the field of promoting physical activity.

Conflict of Interest Statement
Depending on your circumstances, this may be “The authors declare no relevant conflict of interest in relation to this work.” Or this may be a statement of disclosure of any financial and/or personal relationships that could potentially influence your work.

If you have any questions about submitting an abstract for the ASPA Conference please contact natmanager@sesnz.org.nz

Conference Abstract Submission

  • Accepted file types: pdf, doc, docx, jpg, png, Max. file size: 100 MB.